KB20250702/01: Sage Business Cloud Payroll Professional – General Ledger Module

Flexibility gives you trouble-free general ledger processing

General Ledger Control Screen – Simply define your cost code structures once for a trouble-free general ledger interface that cuts your processing time.

  • Balancing a salary journal is one of the most time-consuming tasks in the payroll office. The General Ledger interface saves you time and allows you to allocate salary costs according to general ledger account codes and cost centres. And you’ll find it’s easy to use and maintain.
  • It offers you alpha-numeric general ledger account numbers according to your accounting layout.
  • Exports can be done weekly, biweekly or monthly.
  • An employee’s payroll cost can be split to more than one cost centre or cost department.
  • Payroll cost can also be split by percentage, e.g. 60% Sales and 40% Admin.
  • There are standard interfaces to a variety of general ledgers, including QuickBooks, Sage ERP, Sage Pastel, Syspro and many more.
  • Flexible user-defined layouts and account structures, e.g. SAP, Bahn and JD Edwards.
  • Comprehensive audit reports are available.
  • Maintain the general ledger account codes through global changes on a control screen.

Account Number Setup – Tailor account numbers to your requirements with cost centres and cost departments, which are replaced by the relevant values for each employee when exporting the file.

  • Define account codes for groups of employees. Link the employee to different account groups to make sure the cost is allocated accordingly.
  • Translate payroll analysis codes to different general ledger analysis codes.
  • Post payments to third parties like insurance companies or garnishee payments separately.
  • Define unique account code structures by using codes for cost centre, cost department, department, job grade, category and pay point.
  • Generate reports showing financial information per account code for reconciliation purposes.
  • The flexibility of the General Ledger interface gives you the opportunity to define the structure of your general ledger account numbers according to their unique needs.