KB20250709/01: Sage Business Cloud Payroll Professional (SBCPP) – Leave Management Module

The easy way to manage leave within company & BCEA requirements.

If you’re finding it increasingly difficult to manage leave provisions accurately, you’re not alone. Many clients are experiencing the same difficulties. That’s why the Leave Management Module was created. It enables smooth, efficient handling of leave administration within the framework of the Basic Conditions of Employment Act (BCEA) while allowing you to enforce your company-specific leave policies.

The Module helps you manage leave policies as part of the human resources function as it is built into the existing payroll system.

Below are just some of the key advantages of using the Leave Management Module:

It’s set up according to your requirements

The Company Leave Days Control screen allows you to:

  • Apply the BCEA eight-week rule for sick leave (automatically to individual employees).
  • Set up electronic methods to calculate leave entitlement, e.g. one day for 17 days worked.
  • Arrange automatic accrual of annual leave during maternity leave.
  • Includes a split across pay periods if leave runs over more than one pay period.

Why do you need this module?

  • Well-managed and accurate leave can save companies millions.
  • You can print the precise number of leave days due on the payslip. This helps employees manage their leave much better.
  • You can produce provisional leave reports.
  • You can set up the system to calculate leave pay automatically on termination of employment.

Key features

  • Store an unlimited number of leave transactions per employee.
  • Group employees into different leave entitlement groups.
  • Identify absenteeism trends, e.g. employees who are always sick on Mondays and Fridays.
  • Enjoy automatic archiving of the leave transaction history per employee.
  • Accrue leave according to your company policies.
  • Capture leave transactions with ‘from’ and ‘to’ dates per employee.

You are in control

The Employee Leave Days screen will let you:

  • Define up to 30 different leave lines on SBCPP.
  • Group employees into different leave entitlement groups.
  • Store an unlimited number of leave transactions per employee. Attach sick notes.

Do the hard work in batches

The Employee Batch Leave Transactions will save you time as you can:

  • Import leave batches using MS Excel or time and attendance systems.
  • Capture leave transactions for all active employees in the current processing period, by department, pay point, category, job grade or leave category.

Apply transactions globally

With Global Leave Activation, you can:

  • Create global leave transactions for groups of employees.
  • Enter just one transaction to update all the selected employees and their leave days screens.

Do leave input directly on the Payslip screen

You can input leave directly on the Payslip screen and also set up the system to calculate leave pay automatically on termination of employment.

  • Leave calendar
    • Display a leave calendar to select an employee’s leave dates.
    • Use the leave calendar to exclude public holidays from the leave calculation.
  • Leave History at your fingertips
    • Enjoy automatic archiving of the leave transaction history per employee.
    • Extract leave history per employee, department, pay point, cost center, etc.
    • Generate an audit trail of the employee’s leave transactions.

Flexible reporting

In addition to the standard leave reports, the system offers user-defined reports you can either create yourself or with the help of a VIP support consultant.

Standard reports

  • Leave Transaction
  • Leave Summary
  • Leave History
  • Leave Planning and Scheduling by Months
  • Full Leave Transaction Audit (also available per employee on-screen)

User-defined reports

  • Leave Provision
  • Future Leave planned per pay point, cost center, department etc.