{"id":11926,"date":"2025-06-25T10:17:34","date_gmt":"2025-06-25T08:17:34","guid":{"rendered":"https:\/\/www.sysfinpro.com\/?p=11926"},"modified":"2025-06-30T10:49:19","modified_gmt":"2025-06-30T08:49:19","slug":"kb20230000-01-best-practice-processes-for-asset-maintenance","status":"publish","type":"post","link":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/","title":{"rendered":"KB20230000\/01: Best Practice Processes for System Maintenance"},"content":{"rendered":"\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-palette-color-2-color has-text-color has-large-font-size\"><strong>Routine System Maintenance:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-medium-font-size\">Ensure all system processes are working and errors are resolved.<\/li>\n\n\n\n<li class=\"has-medium-font-size\">Ensure you system is being backed up. Speak to your IT team or service provider to ensure this is the case. Ensure backups are kept daily for a week, weekly backup for a month, monthly backups for a year and 5 year-end backups.<\/li>\n\n\n\n<li class=\"has-medium-font-size\">Ensure users that is no longer using the system is deactivated.<\/li>\n\n\n\n<li class=\"has-medium-font-size\">Ensure users change their password often. If your system can force password changes and force complex passwords then use that function.<\/li>\n\n\n\n<li class=\"has-medium-font-size\">Ensure all system processes are clean of errors. With Sage X3 the Accounting Tasks must be clean. Run your re-links and Resyncs on a regular basis.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Routine System Maintenance:<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"qubely_global_settings":"","qubely_interactions":"","footnotes":""},"categories":[51,79],"tags":[],"class_list":["post-11926","post","type-post","status-publish","format-standard","hentry","category-erp","category-general-erp"],"blocksy_meta":[],"qubely_featured_image_url":null,"qubely_author":{"display_name":"SysFinPro","author_link":"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/"},"qubely_comment":0,"qubely_category":"<a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/\" rel=\"category tag\">ERP<\/a> <a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/general-erp\/\" rel=\"category tag\">General ERP<\/a>","qubely_excerpt":"Routine System Maintenance:","featured_image_urls_v2":{"full":"","thumbnail":"","medium":"","medium_large":"","large":"","1536x1536":"","2048x2048":"","qubely_landscape":"","qubely_portrait":"","qubely_thumbnail":""},"post_excerpt_stackable_v2":"<p>Routine System Maintenance: Ensure all system processes are working and errors are resolved. Ensure you system is being backed up. Speak to your IT team or service provider to ensure this is the case. Ensure backups are kept daily for a week, weekly backup for a month, monthly backups for a year and 5 year-end backups. Ensure users that is no longer using the system is deactivated. Ensure users change their password often. If your system can force password changes and force complex passwords then use that function. Ensure all system processes are clean of errors. With Sage X3 the&hellip;<\/p>\n","category_list_v2":"<a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/\" rel=\"category tag\">ERP<\/a>, <a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/general-erp\/\" rel=\"category tag\">General ERP<\/a>","author_info_v2":{"name":"SysFinPro","url":"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/"},"comments_num_v2":"0 comments","yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.\" \/>\n<meta property=\"og:description\" content=\"Routine System Maintenance:\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\" \/>\n<meta property=\"og:site_name\" content=\"SysFinPro (Pty) Ltd.\" \/>\n<meta property=\"article:published_time\" content=\"2025-06-25T08:17:34+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-06-30T08:49:19+00:00\" \/>\n<meta name=\"author\" content=\"SysFinPro\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"SysFinPro\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\"},\"author\":{\"name\":\"SysFinPro\",\"@id\":\"https:\/\/www.sysfinpro.com\/#\/schema\/person\/2e025b2b8c92dacebddf94aae24231bf\"},\"headline\":\"KB20230000\/01: Best Practice Processes for System Maintenance\",\"datePublished\":\"2025-06-25T08:17:34+00:00\",\"dateModified\":\"2025-06-30T08:49:19+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\"},\"wordCount\":120,\"publisher\":{\"@id\":\"https:\/\/www.sysfinpro.com\/#organization\"},\"articleSection\":[\"ERP\",\"General ERP\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\",\"url\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\",\"name\":\"KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.\",\"isPartOf\":{\"@id\":\"https:\/\/www.sysfinpro.com\/#website\"},\"datePublished\":\"2025-06-25T08:17:34+00:00\",\"dateModified\":\"2025-06-30T08:49:19+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.sysfinpro.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"KB20230000\/01: Best Practice Processes for System Maintenance\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.sysfinpro.com\/#website\",\"url\":\"https:\/\/www.sysfinpro.com\/\",\"name\":\"SysFinPro Solutions\",\"description\":\"Sage ERP and Payroll &amp; HR solutions\",\"publisher\":{\"@id\":\"https:\/\/www.sysfinpro.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.sysfinpro.com\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/www.sysfinpro.com\/#organization\",\"name\":\"SysFinPro\",\"url\":\"https:\/\/www.sysfinpro.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.sysfinpro.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2020\/05\/Sysfinpro-logo.png\",\"contentUrl\":\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2020\/05\/Sysfinpro-logo.png\",\"width\":427,\"height\":377,\"caption\":\"SysFinPro\"},\"image\":{\"@id\":\"https:\/\/www.sysfinpro.com\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.linkedin.com\/company\/9342719\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.sysfinpro.com\/#\/schema\/person\/2e025b2b8c92dacebddf94aae24231bf\",\"name\":\"SysFinPro\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.sysfinpro.com\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/ff7c55c1bd551c2847fc50c01d5475b963bb3dbb9e075fb0332adad88153aaa1?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/ff7c55c1bd551c2847fc50c01d5475b963bb3dbb9e075fb0332adad88153aaa1?s=96&d=mm&r=g\",\"caption\":\"SysFinPro\"},\"sameAs\":[\"https:\/\/www.sysfinpro.co.za\"],\"url\":\"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/","og_locale":"en_US","og_type":"article","og_title":"KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.","og_description":"Routine System Maintenance:","og_url":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/","og_site_name":"SysFinPro (Pty) Ltd.","article_published_time":"2025-06-25T08:17:34+00:00","article_modified_time":"2025-06-30T08:49:19+00:00","author":"SysFinPro","twitter_card":"summary_large_image","twitter_misc":{"Written by":"SysFinPro","Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#article","isPartOf":{"@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/"},"author":{"name":"SysFinPro","@id":"https:\/\/www.sysfinpro.com\/#\/schema\/person\/2e025b2b8c92dacebddf94aae24231bf"},"headline":"KB20230000\/01: Best Practice Processes for System Maintenance","datePublished":"2025-06-25T08:17:34+00:00","dateModified":"2025-06-30T08:49:19+00:00","mainEntityOfPage":{"@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/"},"wordCount":120,"publisher":{"@id":"https:\/\/www.sysfinpro.com\/#organization"},"articleSection":["ERP","General ERP"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/","url":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/","name":"KB20230000\/01: Best Practice Processes for System Maintenance - SysFinPro (Pty) Ltd.","isPartOf":{"@id":"https:\/\/www.sysfinpro.com\/#website"},"datePublished":"2025-06-25T08:17:34+00:00","dateModified":"2025-06-30T08:49:19+00:00","breadcrumb":{"@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.sysfinpro.com\/index.php\/kb20230000-01-best-practice-processes-for-asset-maintenance\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.sysfinpro.com\/"},{"@type":"ListItem","position":2,"name":"KB20230000\/01: Best Practice Processes for System Maintenance"}]},{"@type":"WebSite","@id":"https:\/\/www.sysfinpro.com\/#website","url":"https:\/\/www.sysfinpro.com\/","name":"SysFinPro Solutions","description":"Sage ERP and Payroll &amp; HR solutions","publisher":{"@id":"https:\/\/www.sysfinpro.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.sysfinpro.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.sysfinpro.com\/#organization","name":"SysFinPro","url":"https:\/\/www.sysfinpro.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.sysfinpro.com\/#\/schema\/logo\/image\/","url":"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2020\/05\/Sysfinpro-logo.png","contentUrl":"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2020\/05\/Sysfinpro-logo.png","width":427,"height":377,"caption":"SysFinPro"},"image":{"@id":"https:\/\/www.sysfinpro.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.linkedin.com\/company\/9342719"]},{"@type":"Person","@id":"https:\/\/www.sysfinpro.com\/#\/schema\/person\/2e025b2b8c92dacebddf94aae24231bf","name":"SysFinPro","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.sysfinpro.com\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/ff7c55c1bd551c2847fc50c01d5475b963bb3dbb9e075fb0332adad88153aaa1?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/ff7c55c1bd551c2847fc50c01d5475b963bb3dbb9e075fb0332adad88153aaa1?s=96&d=mm&r=g","caption":"SysFinPro"},"sameAs":["https:\/\/www.sysfinpro.co.za"],"url":"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/"}]}},"_links":{"self":[{"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/posts\/11926","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/comments?post=11926"}],"version-history":[{"count":2,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/posts\/11926\/revisions"}],"predecessor-version":[{"id":13199,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/posts\/11926\/revisions\/13199"}],"wp:attachment":[{"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/media?parent=11926"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/categories?post=11926"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sysfinpro.com\/index.php\/wp-json\/wp\/v2\/tags?post=11926"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}