{"id":5421,"date":"2021-02-11T14:11:28","date_gmt":"2021-02-11T12:11:28","guid":{"rendered":"https:\/\/www.sysfinpro.com\/?p=5421"},"modified":"2025-11-18T13:03:11","modified_gmt":"2025-11-18T11:03:11","slug":"kb20210211-02-sage-x3-tip-trick-when-is-the-invoices-to-receive-function-used","status":"publish","type":"post","link":"https:\/\/www.sysfinpro.com\/index.php\/kb20210211-02-sage-x3-tip-trick-when-is-the-invoices-to-receive-function-used\/","title":{"rendered":"KB20210211\/02: &#8211; Sage X3 Tip &#038; Trick &#8211; When is the Invoices to receive function used"},"content":{"rendered":"\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><a href=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2022\/09\/Sage-X3.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"257\" src=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2022\/09\/Sage-X3.png\" alt=\"\" class=\"wp-image-10945\" style=\"width:340px;height:auto\" srcset=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2022\/09\/Sage-X3.png 1024w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2022\/09\/Sage-X3-300x75.png 300w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2022\/09\/Sage-X3-768x193.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\">The function is used as a month end procedure to account\/accrue for Purchase invoices that have not been received from suppliers. These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. This function also automatically generates the reversal entries for the accruals on the specified reversal date which normally is the first day of the next month.<\/p>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>PLEASE NOTE:&nbsp; <\/strong>You will not make use of this functionality if the Non-stock GRNI patch has been implemented, else you will double account and create duplicates.&nbsp; The Non-stock GRNI patch allows you to create and post the expense upon receipting.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>1) Navigate to Financials&gt; Closing processings&gt; Invoices receivable<\/strong><\/p>\n\n\n\n<p class=\"has-normal-font-size\">a) Select the company and site<\/p>\n\n\n\n<p class=\"has-normal-font-size\">b) Select the Supplier range or leave blank to include all die suppliers<\/p>\n\n\n\n<p class=\"has-normal-font-size\">c) Select the \u201c<strong>Generation type<\/strong>\u201d and \u201c<strong>Entry status<\/strong>\u201d for the accrual entries<\/p>\n\n\n\n<p class=\"has-normal-font-size\">d) Enter the \u201c<strong>Entry date<\/strong>\u201d for the accrual entry which will normally the end of the financial month and the \u201c<strong>Reversal date<\/strong>\u201d will be the first day of the next month.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"573\" src=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-1-1-1024x573.png\" alt=\"\" class=\"wp-image-5422\" style=\"width:682px;height:381px\" srcset=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-1-1-1024x573.png 1024w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-1-1-300x168.png 300w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-1-1-768x430.png 768w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-1-1.png 1085w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>2) Once all the necessary fields are entered, click [OK] on the right panel to run the process<\/strong><\/p>\n\n\n\n<p class=\"has-normal-font-size\">a) There were 2 purchase receipts that were not invoiced<\/p>\n\n\n\n<p class=\"has-normal-font-size\">b) The system created one journal to accrue for both receipts as well as the reversal thereof the next day<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"943\" height=\"740\" src=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-2-1.png\" alt=\"\" class=\"wp-image-5423\" style=\"width:677px;height:531px\" srcset=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-2-1.png 943w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-2-1-300x235.png 300w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-2-1-768x603.png 768w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>3) Lastly, let\u2019s have a look at the journals<\/strong><\/p>\n\n\n\n<p class=\"has-normal-font-size\">a) Accrual journal (Last day of the month with both expenses\u2019 accrual for)<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"466\" src=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-3-1-1024x466.png\" alt=\"\" class=\"wp-image-5424\" style=\"width:677px;height:307px\" srcset=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-3-1-1024x466.png 1024w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-3-1-300x137.png 300w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-3-1-768x350.png 768w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-3-1.png 1274w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-normal-font-size\">b) Reversal journal (First of the next month with both accruals reversed)<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"464\" src=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-4-1-1024x464.png\" alt=\"\" class=\"wp-image-5425\" style=\"width:685px;height:310px\" srcset=\"https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-4-1-1024x464.png 1024w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-4-1-300x136.png 300w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-4-1-768x348.png 768w, https:\/\/www.sysfinpro.com\/wp-content\/uploads\/2021\/02\/x3-4-1.png 1292w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>For more information on Sage X3 please contact us on info@sysfinpro.com or by phone on +27 12 880 0258.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The function is used as a month end procedure to account\/accrue for Purchase invoices that have not been received from suppliers. These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. This function also automatically generates the reversal entries for the accruals on the specified reversal date which normally [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"qubely_global_settings":"","qubely_interactions":"","footnotes":""},"categories":[51,54],"tags":[],"class_list":["post-5421","post","type-post","status-publish","format-standard","hentry","category-erp","category-x3"],"blocksy_meta":{"styles_descriptor":{"styles":{"desktop":"","tablet":"","mobile":""},"google_fonts":[],"version":6}},"qubely_featured_image_url":null,"qubely_author":{"display_name":"SysFinPro","author_link":"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/"},"qubely_comment":0,"qubely_category":"<a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/\" rel=\"category tag\">ERP<\/a> <a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/x3\/\" rel=\"category tag\">Sage X3<\/a>","qubely_excerpt":"The function is used as a month end procedure to account\/accrue for Purchase invoices that have not been received from suppliers. These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. This function also automatically generates the reversal entries for the accruals on the specified reversal date which normally&hellip;","featured_image_urls_v2":{"full":"","thumbnail":"","medium":"","medium_large":"","large":"","1536x1536":"","2048x2048":"","qubely_landscape":"","qubely_portrait":"","qubely_thumbnail":""},"post_excerpt_stackable_v2":"<p>The function is used as a month end procedure to account\/accrue for Purchase invoices that have not been received from suppliers. These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. This function also automatically generates the reversal entries for the accruals on the specified reversal date which normally is the first day of the next month. PLEASE NOTE:&nbsp; You will not make use of this functionality if the Non-stock GRNI patch has been implemented, else you will double account and create duplicates.&nbsp; The Non-stock GRNI patch allows you to create and post the&hellip;<\/p>\n","category_list_v2":"<a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/\" rel=\"category tag\">ERP<\/a>, <a href=\"https:\/\/www.sysfinpro.com\/index.php\/category\/erp\/x3\/\" rel=\"category tag\">Sage X3<\/a>","author_info_v2":{"name":"SysFinPro","url":"https:\/\/www.sysfinpro.com\/index.php\/author\/sysfinpro\/"},"comments_num_v2":"0 comments","yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>KB20210211\/02: - Sage X3 Tip &amp; Trick - When is the Invoices to receive function used - SysFinPro (Pty) Ltd.<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sysfinpro.com\/index.php\/kb20210211-02-sage-x3-tip-trick-when-is-the-invoices-to-receive-function-used\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"KB20210211\/02: - Sage X3 Tip &amp; Trick - When is the Invoices to receive function used - SysFinPro (Pty) Ltd.\" \/>\n<meta property=\"og:description\" content=\"The function is used as a month end procedure to account\/accrue for Purchase invoices that have not been received from suppliers. These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. 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These invoices will arise from Purchase receipts created in the relevant period but not yet invoiced. 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